California ARF Administrator Certification Exam Questions and Answers (2024 / 2025) Updated (Verified Answers)
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California ARF Administrator Certification Exam
Questions and Answers (Verified by Expert)
1.Facilities or rooms approved for non ambulatory clients can be used for
… clients
ANS Nonambulatory or ambulatory clients
2.All facility advertisements must include the facility’s
ANS License Number
3.The Department shall conduct a .. record review of all individuals
applying for a license
ANS Criminal
4.Six-bed facilities must have a water supply clearance from a private
source upon licensure and
… ANS When evidence supports the need for such analysis to protect
the clients
5.When applying for a license, every facility must submit an application
and a plan of
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… ANS Operation
6.A plan of operation must be submitted to licensing for re-approval
whenever there are
… ANS Significant changes to the plan
7.Disaster drills shall be conducted
… ANS At least every 6 months
8.Licensing has…..days to respond to a request for a waiver or an exception ANS 30 days
9.Licensing is required to respond in writing to an application for a
license within … days
ANS 90 days
10.What happens to the application fee if a license is denied
? ANS It is forfeited
11.Name the 3 things that take place during the application review process
ANS A site visit, a state fire marshal inspection and financial resources
review
12.The number of clients a facility serves is called its
; Capacity
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- A provisional license can be issued for a maximum of how long
? ANS 12 months
14.An initial license shall expire … from the date of issue
. ANS 1 year
15.The renewal of a license shall be filed not less than … prior to the
license expriration date
. ANS 30 days
16.What must a facility do when they change their location or increase
their capacity
? ANS File a new application
17.A license can be transferred to a new owner. True or false
ANS False
18.The initial application fee for a 6-bed home is…..
? ANS $300
19.When an application for an initial licensing is denied the licensingagency shall….
? ANS Notify the applicant of the reasons for the denial and advise themof their right to appeal
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Facilities or rooms approved for non ambulatory clients can be used for … clients Nonambulatory or ambulatory clients
All facility advertisements must include the facility’s License Number
The Department shall conduct a .. record review of all individuals applying for a license Criminal
Six-bed facilities must have a water supply clearance from a private source upon licensure and … When evidence supports the need for such analysis to protect the clients
When applying for a license, every facility must submit an application and a plan of … Operation
A plan of operation must be submitted to licensing for re-approval whenever there are … Significant changes to the plan
Disaster drills shall be conducted… At least every 6 months
Licensing has …. days to respond to a request for a waiver or an exception 30 days
Licensing is required to respond in writing to an application for a license within … days 90 days
What happens to the application fee if a license is denied? It is forfeited
Name the 3 things that take place during the application review process A site visit, a state fire marshal inspection and financial resources review
The number of clients a facility serves is called its ….. Capacity
A provisional license can be issued for a maximum of how long? 12 months
An initial license shall expire … from the date of issue. 1 year
The renewal of a license shall be filed not less than … prior to the license expriration date. 30 days
What must a facility do when they change their location or increase their capacity? File a new application
A license can be transferred to a new owner. True or false False
The initial application fee for a 6-bed home is ….? $300
When an application for an initial licensing is denied the licensing agency shall….? Notify the applicant of the reasons for the denial and advise them of their right to appeal
What is TSO? A temporary suspension order which temporarily suspends a license prior to an administrative hearing
When is TSO issued? When the Department believes there is an urgent need to protect residents of a facility from physical or mental abuse or any other substantial threat to health or safety.
Licensing will conduct a follow-up inspection of a facility for which a license was issued within … days. 90 days
Licensing evaluations will be conducted how often? At least once a year
When a complaint is made licensing, licensing shall make an on-site inspection within what time frame? 10 days
How many days after a plan of correction date is submitted to licensing is a follow up visit conducted? 10 days
How long does the licensee have to report by telephone a special incident to licensing? By the next working day during normal business hours.
How long does the license have to report a special incident in writing to licensing? Within 7 days
How long does the licensee have to report the death of a client to licensing? By telephone: the next working day. In writing: within 7 days
How long does the licensee have to report fa change of the CEO or licensee’s mailing address? 10 working days
To whom must the licensee report an epidemic outbreak? To licensing and the local health officer
To whom must a licensee report a fire at their facility? To licensing and to the local fire authority
Can a facility staff administrator medications to a client? No. Only the client or a licensed professional can administer medication to a client
Who can change a label on a prescribed medication? The dispensing pharmacist
Centrally stored medication records must be maintained for how long? 1 year
If a licensee dies, how long can a relative operate a facility under an Emergency Approval to Opearate (EAO)? 60 days. (Then provisional license for up to 12 months)
An Administrator shall be at least … years old. 21
What are the education requirements for an administrator of a 6-bed home? A high school diploma or a GED
How many hours must an administer be on the premisis of a facility? The number of hours necessary to manage and administer the facility in compliance with applicable law and regulation.
When an administrator is absent from the facility, what are the coverage requirements? There shall be coverage by a designated substitute, who meets the qualifications of section 80065
How often must an administrator receive HIV and TB training? Within 6 months of becoming an administrator. Renewed every two years.
What are the 3 things a person must do to become a certified administrator? 1) complete the initial training class 2) pass a written test3) submit an application form and fee ($100) to the Department (DSS)
An Administrator must pass a written test administered by the Department (DSS) within … days of completing the initial certification. 60 days
An Administrtor must submit an application form to the Department within … days of receiving notification of passing the ARF Administrator test. 30 days
the amount of the ARF administrator certification processing fee is …. $100
Administrator certificates must be renewed every …. years. 2
An administrator must earn how many CEUs within a 2-year period to renew their Administrator certification? 40 CEUs
If an administrator does not renew their certification within 2 years, what is the delinquency fee? $300 for the delinquency fee and all required CEus
What happens if a Certified Administrator does not renew their Certification for 4 years? They must start the administrator certification process over again beginning with the initial administrator certification class, etc.
Whenever a certified administrator assumes or relinquishes responsibility for administering and ARF, he shall provide written notice to the local licensing office within … days. 30
How many staff must a licensee employ according to licensing regulations? The licensee shall employ as many staff as necessary to ensure sufficient provision of care and supervision to meet the client’s needs.
The licensee shall ensure that all services to clients requiring specialized skills are performed by personnel who are…? Qualified. If they need to be licensed or certified, their license or certification must be valid in California.
If a washing machine is coin operated, what must be available for clients so that they can use the washing machine? Coins or tokens
Who composes a resident’s counci lin addition to the client? Friends, family anyone the residents want to be on the council.
When is a signaling system required for a facility? When a facility has 16 or more residents, is a 2 story building or has separate buildings.
A minimum of how many drawers or cubic feet must be available for each client? 2 drawers / 8 cubic feet
What is required for tap water above 125 degrees? A prominent warning sign.
Copies of notices of planned activities must be retained for how long? 6 months
How often must you conduct a disaster drill? 6 months
What size facility must have regular consultation by a licensed nutritionist or dietician? 50 or larger
Who approves the use of bed rails? Licensing and physician
A bond is necessary in facilities that safeguard how much money for a client? More than $50 per clients per month or over $500 for all clients per month.
How old shall persons providing any element of care be? (DSP, etc.) 18 years but ARF 21 years
What kind of bed rail is allowed? 1/2 bed rails only
Two clients sharing a room are permitted to share what piece of furniture? Night stand
Licensees shall retain a copy of all monthly gifts exceeding …? $100
To do a 3-day eviction, how many days to you have to wait after notifying licensing 2 working days
What size facility must post notices of planned activities? 7 or larger
What size facility must post their license in a prominent place? 7 or larger
What size facility must have a receipt ion area and restroom for visitors? 16 or larger
What size facility must have a space available to serve as an office? 16 or larger
A TB test must be performed on facility staff. What are the time frames? 1 year prior or 7 days after employment
A TB test must be performed on all new clients? What are the time frames? 1 year prior to admission
Fingerprints must be submitted to the Department of Justice within what time period? Prior to employment or presence int he facility
Employees providing night supervision from 10 pm to 7 am and who assist with care and supervision are required to have for emergencies? First aid training and know the facility emergency plan procedures. A client may be evicted for non-payment of basic services within …. days? 10 days Upon receipt of a compliant, CCL will make an onsite inspection within days? 10 days
When must a renewal application for facility license be filed? 30 days prior to expiration
Staff providing direct care must have training. First aid What should be provided in case of temporary need for your food service? Tray service The licensee is permitted to evict a client within how many days (without special permission from licensing). 30 days You must submit a written report of a 30 day eviction to licensing within days. 5 days You must submit a written report of a 30 ay eviction licensing within __days. 5 days Admission agreements are signed no more than ___days after admission. 7 days How long menus must be kept on file? 30 days Licensing must notify an applicant within days of approval or denial of license? 90 days
How long in advance do menus need to be written? 1 week (7 days)
days of supplies for staples, non-perishable foods must be maintained at all times? 7 days Freezers must maintain a temperature of degrees Zero degrees Fahrenheit
The temperature of water should be maintained between to degrees? 105 to 120 degrees What temperature must the dishwasher reach? 165 degrees Fahrenheit What portion of the USDA serving is recommended per meal 1/3 of USDA serving How long are client records maintained? 3 years How long must personnel records maintained? 3 years Provisional license is issued for a time period not to exceed? 1 year (12 months)
Follow-up visits to verify correction of a deficiency must take place within days. 10 days You must have days supply of fresh perishable food on hand? 2 days
Refrigerator temperature should be les than. _ degrees? 45 degrees What is the maximum client room temperature in areas of extreme? 30 degrees less than the temperature outside The temperature in client’s rooms should be a minimum of and a maximum of ? 68 degrees minimum and 85 degrees maximum What two beverages cannot be served in an ARF? Raw and Powdered Milk How long are client records of centrally stored medications kept? 1 year or 12 months How long must you maintain documentation of Disaster Drills 1 year or 12 months The licensee shall notify the department in writing within days of a change of administrator. 30 days
An ARF administrator shall be at least … years of age. 21
The administrator shall be on the premises of a facility how many hours? The number of hours necessary to manage and administer the facility.
Volunteers must be … at all times. Supervised
List four items that must be included in client records. 1) last address2) religious preference3) needs and services plan4) mental health intake assessment
The licensee shall complete a … for each client prior to adminission to assure the facility can meet the client’s needs. Needs and services plan
How often does the needs and services plan or IPP need to be updated? Every year or as frequently as necessary to ensure its accuracy and to document significant occurrences that result in changes in the client’s physical, mental and/or social functioning.
The licensee can evict a client in 30 days for one or three reasons. What are they? 1) non-payment fo the basic rate within 10 days of the due date.2) failure to comply with state and local laws3) failure to comply with the facility’s adminisson agreement and house rules
A client can only be evicted in 3 days for “good cause.” What constitutes good cause? Good cause existsif the client engages in behavior that threatens the mental and/or physical health or safety of him or others
A client’s ambulatory status must be stated in the … Initial medical assessment conducted by a licensed physician
All client information and records must be kept…. Confidential
The licensee shall not be prohibited from setting … and … for the protection of clients. Curfews and house rules
The licensee shall not be prohibited from locking exterior doors and windows for the protection of clients provided that the clients are able to …. Exit the facility
What are the two orthopedic devices that can be prescribed by a physicist an as psotural supports? Braces and casts
Who must approve postural supports? LIcensing and a physician
At admission, a client and the client’s authorized representative shall be given a list of the client’s…. Rights
When applying for a license, a licensee must have a minimum of how many months of start up funds available? Three months
All facilities must have a dated employee time schedule posted. What information must this schedule contain? The employee’s name, job title. Hours of work and days off.
The licensee shall not accept or retain clients who need the following types of care: 1. Care for prohibitive health conditions or 2. In-patient care in a health facility.
The licensee shall observe clients for what type of physical or health changes? Weight gains or losses, deteriorating health conditions and behavioral changes.
What type of planned recreational activities is a licensee required to provide? Activities that require group interaction and Physical activities including but not limited to games, sports and exercise.
How large does licensing require bedrooms to be? Large enough to allow easy passage and comfortable use of any required client-assistive devices such as wheelchairs, walkers or oxygen equipment
STairways, inclines, ramps, open porches, and areas of potential hazard to clients whose balance or eyesight is poor shall not be used by clients unless such areas are… Well-lighted and equalized with sturdy handrails.
What are the requirements for facility outdoor areas? Outdoor areas shall be shaded, comfortable and furnished for outdoor use.
How many toilets and washbasins must a facility have for six residents? One
How many bathtubs or showers must a facility have for ten residents? One
What are licensing requirements for client bathrooms Bathrooms must be located near cleint’s bedrooms and privacy must be provided.
What is the ratio of clients to beds 1 to 1
Licensing requires that all fillings an covers for mattresses and pillow shall be… Flame retardant
The quantity of linens provided shall permit changing the linens at least Once each week or more often when necessary to ensure that clean linen is in use by clients at all times
The use of common towels and washcloths is Prohibited.
What are the nighttime care and supervision requirements for a home with 16 to 100 residents? Nightlights
What is required in laundry areas in addition to washers and dryers? Space for ironing and mending of personal clothing.
What is the civil penalty if an unlicensed facility is operated and the operator refuses to seek licensure? $200 per day
Clients can be used as substitute for staff? False
When are clients permitted, as a voluntary part of their program, to participate in household duties? When these duties are specified, in the client’s needs and services plan.
Home-canned food can not be use in care homes? True
What are the reasons an administrator’s certicate would be revoked? 1. The certificate is secured by fraud or misrepresentation, 2. The certificate holder knowing made false statements on their application, 3. The department issues an exclusion order against the certificate holder
What are the nighttime care and supervision requirements for facilities that care for 15 or fewer clients? There shall be at least 1 person on call on the premise
In facilities with a licensed capacity of 16 or more clients, what are the food service personnel requirements? 1. Employee shall be designate to have primary responsibility for food planning, preparation and service.
When shall an individual be an adult residential facility certificate holder to being employed as an administrator Prior to being employed
The Department shall conduct a criminal record review of all individuals specified in Health and Safety Code Section 1522(b) and shall have the authority to approve or deny a facility …..based upon the results of such review License, or employment, residence, or presence in the facility
When must documentation of the client’s medical assessment that includes the results of an examination for communicable TB and other contagious/infectious diseases occur? Prior to accepting a client into care, the licensee shall obtain and keep on file
What needs to take place before a resident shall be admitted? Prior to a determination of the facility’s ability to meet the needs of the client, which must include an appraisal of his/her individual service needs.
When must an admission interview take place? Prior to accepting
When must the licensee `attend a CCLD orientation designed fo the specific facility type and provide by the licensing agency? Prior to filing an application
When shall a licensee complete a written Needs and Services Plan for each resident? Prior to admission
How many hours must an ARF Administrator’s 40 hours of recertification training shall be in laws, regulations, policies and procedural standards that impact adult residential facility? 4 hours
How many hours can elapse between the first and third meal of the day? 15
When serving the client with either a 30-day or a 3-day notice to quit, when does the licensee provide an overnight mail or fax a copy of the notice to the client’s authorized representative, if any or responsible person if there is no authorized representative? On the same day
Upon the occurence, during the operation fo the facility, of any of the events specified 80061 (b)(1)(A-J), a report shall be made by telephone or fac to the licensing agency… Within the agency’s next working day, during its normal business hours.
When do you notify the department to request an Emergency Approval to Operate (EAO)? The first working day after the licensee’s death
Supplies of perishable gods shall be maintained on the premises for a minimum of _ days 2
If CCL does not respond to a request for permission to give a 3-day eviction notice within working days, the request for a 3-day notice is considered to have been approved 2 Notwithstanding the length of stay of bedridden client, every residential facility admitting or retaining a bedridden client shall, within hours of the client’s admission or retention int he facility, notify the fire authority having jurisdiction ver the bedridden client’s location of the estimated length of time the client will retain his or her bedridden status int he facility. 48
The licensee shall obtain proctor written approval from the Department to evict the client upon _ days written notice to quit and upon a finding of good cause. 3 The licensee shall mail or fax the department a copy of any 30-day written notice days of giving the notices to the client. 5
The licensee shall notify the Department in writing within working days of the initiation of hospice care services for any terminally ill client. The notice shall include the client’s name and date of admission to the facility and the name and address of the hospice agency. 5 Admission agreements shall be dated and signed, acknowledging the contents of the document, by the client and the client’s authorized representative and the licensee or the licensee’s designated representative, no later than calendar days following admission. 7
All personnel, including the licensee, administrator and volunteers, shall be in good health, verified by a health screening, including a test for TB, performed by air under the supervision of a physician not more than one year prior to or days after employment or licensure. 7
Supplies of stable non perishable foods for a minimum of week(s) shall be maintained. One Upon receipt of a compliant the state department shall make a preliminary review and it shall make an onsite inspection within _ days after receiving the complaint, except where a visit would adversely affect the licensing investigation or the investigation of other agencies. 10 At a minimu, a follow-up visit shall be conducted within working days following the dates of corrections specified in the notice of deficiency, unless the licensee has demonstrated that the deficiency was corrected as required. 10
Changes such as organizational changes specified in Section 80034(a)(2), changes in the licensee’s or applicant’s mailing address, and any change of the chief executive officer of a corporation or association shall be reported to the licensing agency within working days 10
The licensee shall be permitted to evict a client by serving the client with a 30-day written notice to quit for nonpayment of the rate for basic services within _ days of the due date. 10 A licensee shall have the right to submit to the department a written request for a formal review of any other civil penalty or deficiency within business days of receipt of the notice of a civil penalty assessment or a finding of a deficiency. 15
The applicant for Administrator Certification must submit a completed Application form (LIC 9214) to the Department’s Administrator Certification section within _ days of being notified of having passed the exam. 30 Modification conditions in the resident’s admission agreement, including a requirement for a written notice to the resident or his/her authorized representative of any basic rate change, shall be provided to the resident or his/her authorized representative within days. 30
The date for correcting a deficiency shall not be more than 30 calendar days following service of the notice of deficiency, unless the evaluator determines that the deficiency cannot be completely corrected in calendar days. 30 The ARF licensee may, upon days’ written notice to the resident, evict the resident only for one of the reasons listed in 80068.5 (a)(1-6) 30
The licensee shall notify the Department, in writing, within days of a change of administrator, which includes information regarding: the name, and residence and mailing addresses of the new administrator; the date he/she assumed his/her position; and a description of his/her background and qualifications, including documentation of the required education and administrator certification. 30. Whenever a certified administrator assumes or relinquishes responsibility for administering an adult residential facility, he or she shall provide written notice within days to: the local licensing office(s) responsible for receiving information regarding personnel changes atthe licensed facilities with whom the certificate holder is or was associated, and the Department’s Administrator Certification Section. 30
The applicant for Administrator Certification shall pass a written exam within _days of completion of an Initial Certification Training Program (ICTP). 60 An Emergency Approval to Operate (LIC 9117) (EAO) is a temporary approval to operate a facility for no more than _ days pending the Department’s decision on whether to approve or deny a provisional license. 60 Each applicant shall submit a financial plan of operation and start-up funds shall be available which shall include funds for the month of operation. 3
Within days of receipt of the application by the licensing agency, the licensing agency shall give written notice to the applicant of one of the following: The application is complete or the application is deficient. 90 Within _days of the date that a completed application, the licensing agency shall give written notice to the applicant of one of the following: The application has been approved or the application has been denied. 90 Copies of notices of activities (e.g., activity calendars) shall be retained in facility files for at least months 6
Emergency/disaster drills shall be documented and the documentation maintained in the facility for at least year (s) One
The licensing agency shall have the authority to issue a provisional license for a maximum of _ months, at the time of application, due to circumstances beyond the control of the applicant. 12 The licensee shall ensure the maintenance, for each client, of a record of centrally stored prescription medications (LIC 622) which is retained for at least year One
All personnel, including the licensee, administrator and volunteers, shall be in good health, as verified by a health screening, including a test for tuberculosis, performed by or under the supervision of a physician not more than _year(s) prior to or __days after employment or licensure. One, seven Administrators shall complete at least forty (40) classroom hours of continuing education during each -year certification period. Two
All personnel records shall be retained for at least years following termination of employment. Three
Original client records or photographic reproductions shall be retained for at least years following termination of service to the client. Three ARF providing residential care for or fewer persons at which the owner does not reside shall provide a procedure approved by the licensing agency for immediate response to incidents and complaints. 6
For the purposes of any contract, deed, or covenant for the transfer of real property executed on or after January 1, 1979, a residential facility which serves or fewer persons shall be considered a residential use of property and a use of property by a single family, notwithstanding any disclaimers to the contrary. 6 In facilities with a licensed capacity of or more, the license shall be posted in a prominent, publicly accessible location in the facility. Seven In facilities with a licensed capacity of ___or more clients, notices of planned activities shall be posted in a central facility location readily accessible to clients 7 In facilities with a licensed capacity of to clients, one person shall be designated by administrator to be in charge of food service program. 16, 49
In facilities with a licensed capacity of _ to clients, one employee shall be designated by the administrator to have primary responsibility for the organization, conduct and evaluation of planned activities. 16, 49 In facilities with a licensed capacity of __or more clients, and which provide three meals per day, an employee shall be designated to have full-time responsibility for the operation of the food service program 50 In facilities with a licensed capacity of ___or more clients, one employee shall have full-time responsibility for the organization, conduct and evaluation of planned activities. 50 What temperature should be maintained in the rooms that clients occupy? Minimum degrees and maximum degrees 68, 85
Hot water temperature controls shall be maintained to automically regulate temperature of hot water delivered no less than _ degrees and no more than degrees. 105, 120
Refrigerator shall be large enough to accommodate required perishables and shall maintain a maximum temperature of __ degrees 45
Dishwashing machines shall reach a temperature of ___degrees during the washing and/or drying cycle to ensure that dishes and utensils are cleaned and sanitized. 165