Kendra needs to organize information about last year’s sales. She wants to
calculate how much revenue was generated and compare it to sales data
from previous years. Which type of program will be the best for Kendra to use
to help her achieve this task?
A. Spreadsheet program
B. Email program
C. Slide presentation program
D. Word processing program
The Correct Answer and Explanation is :
The correct answer is A. Spreadsheet program.
A spreadsheet program, such as Microsoft Excel or Google Sheets, is the best tool for Kendra to organize and analyze sales data. Here’s why:
1. Data Organization
Spreadsheet programs are designed to handle large amounts of data in rows and columns, making it easy to input, organize, and structure information systematically. Kendra can enter last year’s sales figures in one column and previous years’ data in other columns for easy comparison.
2. Calculations
Spreadsheet software has built-in functions and formulas that can quickly calculate totals, averages, percentages, and other necessary metrics. Kendra could use functions like SUM to calculate total revenue or AVERAGE to find the average sales over a period. For example, to calculate revenue from sales, Kendra could multiply the number of units sold by the price per unit using a formula.
3. Data Analysis
Spreadsheet programs allow for data manipulation and complex analysis. Kendra could use tools like pivot tables, charts, and graphs to visualize sales trends over multiple years. This visual representation makes it easier to compare current year’s sales to previous years, allowing Kendra to identify patterns, outliers, or areas that need improvement.
4. Comparison of Data
With spreadsheets, comparing data across multiple years is straightforward. Kendra can create side-by-side comparisons, apply conditional formatting to highlight changes in sales, or use charts to visually compare yearly growth. This makes it much easier for Kendra to assess whether the sales are improving or declining.
Why Not Other Programs?
- Email program (B) is for communication, not data organization or analysis.
- Slide presentation program (C) is designed for presenting information, not for managing or analyzing data.
- Word processing program (D) is useful for writing documents but lacks the functionality needed for calculations and data analysis that Kendra requires.
In summary, a spreadsheet program is the most appropriate choice for organizing sales data, performing calculations, and comparing sales across multiple years.