Create defined names for range C3:E11 using the Create from Selection command

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Create defined names for range C3:E11 using the Create from Selection command. Use the titles in the Top Row of the selection as the range names. Select the January range using the Name Box.

Workshop ID

Type

January

February

March

01-KT

Kitchen

32

41

77

O2-BT

Bathroom

15

45

54

O3-BD

Bedroom

20

19

15

O4-LD

Laundry Room

10

15

17

O5-LR

Living Room/Great Room

25

25

23

O6-GR

Game Room

15

13

24

O7-CL

Closet Intervention

10

28

32

08-WL

Wall Décor Lighting

15

14

10

The Correct Answer and Explanation is :

Correct Answer:

  1. Create Defined Names for Range C3:E11:
    • Select the range C3:E11.
    • Use the Create from Selection command:
      • Go to the Formulas tab on the Ribbon.
      • Click Create from Selection in the Defined Names group.
      • In the dialog box, select Top Row as the source for range names and click OK.
      • This creates defined names for the columns based on the titles in the top row:
        • January for range C4:C11.
        • February for range D4:D11.
        • March for range E4:E11.
  2. Select the January Range Using the Name Box:
    • Click on the Name Box (to the left of the Formula Bar).
    • Type January or select it from the dropdown.
    • Press Enter, and the January range (C4:C11) will be highlighted.

Explanation (300 Words):

Defined names in Excel help simplify navigation, improve formula readability, and reduce errors. In this scenario, we create defined names for the ranges corresponding to the January, February, and March columns using the Create from Selection command. This tool automatically generates range names from the labels provided in the selection.

Here’s the process broken down:

  1. Selection: Select the range C3:E11. This includes the header row (Top Row) and the data beneath it.
  2. Create from Selection: Go to the Formulas tab and click the Create from Selection button. In the dialog box, selecting “Top Row” ensures that Excel uses the values in the top row (January, February, March) as the names for the corresponding ranges.
  3. Naming: After clicking OK, Excel automatically assigns:
    • January to C4:C11,
    • February to D4:D11,
    • March to E4:E11.

These names make it easy to refer to or select these ranges without manually selecting the cells.

To verify the names, open the Name Manager (Formulas tab > Name Manager). You’ll see the newly created names with their respective ranges.

To select the January range, use the Name Box, which is located near the top-left of Excel. Enter January or select it from the dropdown list of names, and Excel highlights the cells C4:C11.

This method is efficient for managing large datasets, ensures consistency in referencing ranges, and makes formulas clearer by replacing cell references with meaningful names.

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