Select cell D13 and paste the range names.
Press fn+control+Left Arrow.
Group all the sheets and center the pages horizontally.
While the sheets are grouped, insert a footer with the file name in the right section.
Ungroup the sheets.
Save and close the workbook (Figure 2-109).
The Correct Answer and Explanation is :
Correct Answer:
- Select cell D13:
- In the Excel workbook, click on cell D13. You can do this by simply clicking on the corresponding cell on the worksheet or using the arrow keys to navigate to it.
- Paste the range names:
- If you want to paste range names (i.e., defined names for specific cell ranges), you can do so by copying them from another location (e.g., the Name Manager or another part of the workbook) and then pasting them into cell D13. This can be done by right-clicking the cell, selecting “Paste” from the context menu, or using the
Ctrl + Vshortcut.
- If you want to paste range names (i.e., defined names for specific cell ranges), you can do so by copying them from another location (e.g., the Name Manager or another part of the workbook) and then pasting them into cell D13. This can be done by right-clicking the cell, selecting “Paste” from the context menu, or using the
- Press
Fn + Ctrl + Left Arrow:- This key combination will navigate to the first cell of the current row (cell A13 in this case). It is a shortcut for quickly moving to the far-left side of a row.
- Group all the sheets:
- To group all sheets in Excel, right-click on any sheet tab at the bottom of the window and select “Select All Sheets.” Alternatively, you can press
Shiftand click on the last sheet tab to select all sheets in the workbook. - Once grouped, any changes made to one sheet will apply to all the grouped sheets.
- To group all sheets in Excel, right-click on any sheet tab at the bottom of the window and select “Select All Sheets.” Alternatively, you can press
- Center the pages horizontally:
- While the sheets are grouped, go to the “Page Layout” tab in the ribbon.
- Under the “Page Setup” group, click on “Margins” and select “Custom Margins.”
- In the Page Setup dialog box, under the “Center on Page” section, check the box for “Horizontally.”
- Insert a footer with the file name in the right section:
- Still with the sheets grouped, navigate to the “Insert” tab and click “Header & Footer” under the “Text” group.
- This will open the “Header & Footer Tools” design tab.
- In the footer section, click on the right section and then go to the “Design” tab where you can insert the file name. This can be done by selecting “File Name” from the “Header & Footer Elements” group.
- Ungroup the sheets:
- To ungroup the sheets, right-click on any sheet tab and choose “Ungroup Sheets” from the context menu.
- Save and close the workbook:
- To save the workbook, press
Ctrl + S. - To close the workbook, press
Ctrl + Wor click the “X” at the top right of the window.
- To save the workbook, press
300-Word Explanation:
In this task, you’re working with an Excel workbook and applying several formatting and navigation techniques.
Step 1: Selecting a specific cell (D13) helps focus on a particular part of the sheet, where actions like pasting can be performed. If you need to paste data like range names into a specific cell, you first need to select that cell.
Step 2: The Fn + Ctrl + Left Arrow shortcut navigates to the first column of the current row, which can be helpful when you need to quickly return to the leftmost part of your data.
Step 3: Grouping all the sheets is useful when you want to apply the same action (like page layout settings) to multiple sheets. Once grouped, any changes made to one sheet affect all the grouped sheets, which can save time when editing.
Step 4: Centering the pages horizontally ensures that when printed, the content appears in the middle of the page. This is done via the “Page Setup” options, under the “Margins” menu.
Step 5: Adding a footer with the file name in the right section allows the workbook to include the file name on every page when printed. This can be done via the “Insert” tab and selecting the “Header & Footer” tools.
Step 6: Ungrouping the sheets after completing changes ensures that future edits are only applied to individual sheets rather than all sheets in the workbook.
Finally, saving and closing the workbook ensures that all changes are preserved and the workbook is securely closed.
By mastering these steps, you can efficiently format and manipulate large Excel workbooks for both data entry and presentation purposes.