Setup the spreadsheet with proper formatting and formulas so it can be presented to management

Setup the spreadsheet with proper formatting and formulas so it can be presented to management.

a. Change the tab called “Quarterly” to “Q1 – Quarterly” and move the tab to the first position.

b. Add a column to calculate the total for each product. Use the SUM function.

c. Add rows to calculate the Total, Average and Median sales for each quarter. Use the SUM, AVERAGE, and MEDIAN functions.

d. Format the title at the top so it stands out. Add distinct formatting to the column and row headings. Format the data in the cells to show currency.

e. Format the total sales column to have a green background.

The correct answer and explanation is :

To address your request, I will outline the steps you need to take in Excel to set up the spreadsheet correctly with proper formatting and formulas, which will ensure it’s ready for presentation to management.

Steps:

1. Rename and Move the Tab:
   • Right-click on the tab named “Quarterly” at the bottom of the worksheet.
   • Select Rename and change the name to “Q1 – Quarterly.”
   • To move the tab to the first position, simply click and drag the “Q1 – Quarterly” tab to the left-most position.
2. Add a Column to Calculate the Total for Each Product:
   • Assuming the data for each product is in rows and the sales for each quarter are in columns, create a new column titled “Total Sales” at the end of the product’s row.
   • In the first row of the “Total Sales” column (let’s assume this is Column G, and the sales data spans from Column B to E), use the following formula to calculate the total sales for each product: =SUM(B2:E2)
   • Drag this formula down for all products to calculate the total sales for each one.
3. Add Rows to Calculate Total, Average, and Median Sales for Each Quarter:
   • At the bottom of the sales data for each quarter (let’s assume this is row 10), add the following formulas:
     • Total Sales: In the cell under the total sales column for the quarter, use: =SUM(B2:B9)
     • Average Sales: In the next row, under the Average column, use: =AVERAGE(B2:B9)
     • Median Sales: In the row under the Median column, use: =MEDIAN(B2:B9)
     These formulas will calculate the total, average, and median sales for the quarter.
4. Format the Title and Headings:
   • Select the title at the top (e.g., “Q1 – Sales Report”).
   • Use Bold, increase the font size, and choose a distinct font color (e.g., dark blue).
   • Highlight the column headings (such as Product Name, Q1, Q2, etc.) and make them bold with a background color (e.g., light gray).
   • Format the data in the cells as Currency by selecting the range and applying the Currency format from the Number Format dropdown in the toolbar.
5. Format the Total Sales Column:
   • Select the entire column where the total sales for each product are calculated.
   • Set the background color to green (light or dark depending on preference) to distinguish it visually from other columns.

Summary of Key Functions and Formatting:

• SUM Function is used to calculate the total sales for each product and for each quarter.
• AVERAGE Function is used to calculate the average sales.
• MEDIAN Function is used to calculate the median sales.
• Formatting includes bold titles, background color for column headings, and currency formatting for sales figures.
• The Total Sales column is highlighted with a green background to stand out.

By following these steps, you will have a well-organized and professionally formatted spreadsheet that includes all necessary calculations and is ready for presentation to management.