One difference between memos and letters is that memos
Multiple Choice
are initialed by the writer rather than signed.
do not use pre-defined templates and formats.
use specific headings that are common to all memos.
are more formal and use a highly formal style of writing.
The correct answer and explanation is :
The correct answer is:
“use specific headings that are common to all memos.”
Explanation:
Memos (short for memorandums) and letters are both forms of written communication, but they serve different purposes and follow distinct formats. One key difference is that memos use specific headings that are common to all memos, such as To, From, Date, and Subject. These headings help organize the content in a clear and structured manner, making it easy for recipients to quickly understand the purpose of the memo.
Memos are typically used for internal communication within an organization. They convey information, instructions, or updates between employees, departments, or management. The structured format of a memo ensures that the message is concise, clear, and direct.
On the other hand, letters are used for both internal and external communication. They often follow a more formal format and include elements such as a salutation (e.g., “Dear Mr. Smith”), a closing (e.g., “Sincerely”), and a signature. Letters may be sent to individuals outside the organization, such as clients, business partners, or government agencies.
Now, let’s briefly examine the incorrect options:
- “Are initialed by the writer rather than signed” – This is incorrect because memos can be signed or simply include the sender’s name. Initialing is not a defining feature.
- “Do not use pre-defined templates and formats” – This is incorrect because memos do follow a standard format with consistent headings.
- “Are more formal and use a highly formal style of writing” – This is incorrect because memos tend to be more informal and to the point compared to business letters.
Thus, the best answer is that memos use specific headings that are common to all memos.