What statement is accurate in regards to sharing workbooks?
Select an answer:
o It is a legacy feature that is no longer a feature in Excel.
o You must add the feature to the Quick Access Toolbar.
o You can share and unshare from the Review option on the ribbon
o You cannot track the changes of each user.
The correct answer and explanation is:
Correct Answer:
o You can share and unshare from the Review option on the ribbon.
Explanation:
Sharing workbooks in Excel is a collaborative feature that allows multiple users to work on the same workbook simultaneously. This functionality is useful in team settings where contributions from different individuals are required. However, the way sharing is implemented has evolved over time. Here’s a detailed explanation of the feature and the correct answer:
- Accessing the Share Feature: The option to share workbooks is accessible from the Review tab in the ribbon. By selecting “Share Workbook (Legacy)” under the Review tab, you can enable or disable sharing. Users can collaborate on the workbook by saving it in a shared location accessible to all contributors.
- Tracking Changes: When sharing a workbook, Excel also provides tools to track changes made by each user. This feature logs the edits, additions, and deletions, helping to maintain a record of contributions and changes. This is especially beneficial for auditing purposes or resolving conflicts.
- Legacy Feature: While the “Share Workbook” feature is still available in Excel, Microsoft considers it a legacy feature. Modern Excel versions emphasize co-authoring through OneDrive or SharePoint. Co-authoring provides a more seamless, real-time collaboration experience and automatically saves changes made by users.
- Quick Access Toolbar: Though some features can be added to the Quick Access Toolbar for convenience, this step is unnecessary for the “Share Workbook” feature since it is directly available from the ribbon under the Review tab.
- Inaccuracy of Other Statements:
- Legacy Feature: While considered legacy, it is still functional in Excel.
- Tracking Changes: Excel does allow tracking changes in shared workbooks.
- Quick Access Toolbar: Not required for sharing.
This makes the correct statement: “You can share and unshare from the Review option on the ribbon.”