What are the six principal parts of an informal proposal? Be prepared to explain each.
The correct answer and explanation is :
The six principal parts of an informal proposal are:
- Introduction
- Background (Problem Statement)
- Proposed Solution
- Benefits and Feasibility
- Budget and Costs
- Conclusion and Call to Action
Explanation:
- Introduction
The introduction sets the stage for the proposal. It includes a brief overview of the purpose of the proposal, identifies the audience, and presents a compelling reason for consideration. It should clearly state what the proposal is about in a way that grabs the reader’s attention. - Background (Problem Statement)
This section provides context for the proposal by outlining the problem or need that must be addressed. It often includes relevant facts, statistics, or real-world examples to demonstrate why the issue is important. A strong problem statement helps establish the necessity of the proposal and persuades the audience that action is required. - Proposed Solution
Here, the proposal outlines how the problem will be solved. This section should describe the recommended approach in detail, including any processes, methods, or technologies involved. A well-structured solution should be clear, practical, and directly address the issues highlighted in the background section. - Benefits and Feasibility
This part explains why the proposed solution is the best option. It highlights the advantages, potential outcomes, and how the solution aligns with organizational goals. Feasibility is also addressed by discussing resources, timeline, and potential challenges with strategies to overcome them. - Budget and Costs
Any proposal should include a financial aspect. This section breaks down the estimated costs of implementing the solution, including materials, labor, and other expenses. Transparency in budget allocation increases credibility and helps decision-makers evaluate affordability. - Conclusion and Call to Action
The final section summarizes key points and reinforces the importance of the proposal. A strong call to action encourages the reader to take the next step, whether it’s approving funding, scheduling a meeting, or beginning implementation.