During your presentation, makes a statement pointing out a negative effect from your proposal. How should you respond? a. Avoid repeating the negative language; paraphrase in your response. b. Repeat the negative language and then provide more evidence to support your points. c. Avoid repeating the negative language; deny that the assertion is valid. d. Repeat the negative language and then transition to your main point.
The correct answer and explanation is:
The correct answer is a. Avoid repeating the negative language; paraphrase in your response.
When presenting, especially in situations where negative feedback or concerns are raised about your proposal, it’s crucial to handle the situation carefully and professionally. Responding by avoiding the repetition of negative language and paraphrasing the concern helps to maintain a calm, constructive tone in your communication.
Paraphrasing the negative point shows that you acknowledge the concern without letting it dominate the conversation. It gives you the opportunity to address the issue with a more positive or balanced perspective. Repeating the negative language or denying its validity can come off as defensive or dismissive, which could alienate your audience or stakeholders. On the other hand, paraphrasing allows you to frame the issue in a way that enables you to provide a more thoughtful response, showing that you are open to feedback and willing to engage in a productive discussion.
By reframing the issue, you can also introduce supporting evidence or context that strengthens your proposal or demonstrates how the potential negative impact can be mitigated. This approach not only makes you appear more composed and thoughtful but also helps in maintaining the credibility and clarity of your argument.
In addition, this technique reflects a high level of emotional intelligence, as it shows empathy towards the concerns being raised. It ensures that you can continue the conversation in a manner that invites collaboration and potential solutions, rather than escalating into conflict or misunderstanding.