DEPARTMENT OF THE NAVY CORRESPONDENCE MANUAL

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DEPARTMENT OF THE NAVY CORRESPONDENCE MANUAL

COURSE (SECNAV M-5216.5) ASSIGNMENT 1 EXAM

QUESTIONS

Actual Qs and Ans Expert-Verified Explanation

This Exam contains:

-Guarantee passing score -81 Questions and Answers -format set of multiple-choice -Expert-Verified Explanation

Question 1: Signing "For" an Absent Official - Defined

Answer:

When correspondence is in final form and the official that would normally sign the correspondence is unable to do so, an individual already delegated signature authority may sign the correspondence and hand write the term "for" before the typed name of the regular signing official. Only use if it is crucial.Question 2: Make sure all responses for Freedom of Information (FOIA) and Privacy Act information is reviewed by the base or command Freedom of Information (FOIA) and Privacy Act Coordinator or the base or command Judge Advocate General

Answer:

True or False Question 3: 1-11. If revision to a letter is likely, during what stage of development should it be coordinated?

Answer:

• Drafting

Question 4: Letterhead stationery of the DON shall bear a one-inch in diameter seal of the DoD.Other seals, emblems, insignia, decorative or emblematic devices shall not be incorporated.

Answer:

True or False Question 5: 1-19. You should track the status of which of the following types of incoming controlled correspondence?

Answer:

• Those routed for action only

Question 6: Can Commanders/commanding officers/officers in charge or civilian equivalents use electronic signatures

Answer:

Yes or No Question 7: Window Envelopes eliminate the cost of addressing envelopes and the risk of putting letters in the wrong envelopes. Also do not use these for classified information

Answer:

True or False Question 8: Number only second and later pages. If you have several different enclosures, number the pages of each independently.

Answer:

True or False Question 9: Facsimile machines provide a fast and reliable means for sending official correspondence

Answer:

True or False

Question 10: How many date formats are used in Navy correspondence

Answer:

3 which is:

1) Abbreviated Format - 15 Feb 15

2) Standard Format - 5 May 2015

3) Civilian Format - January 14, 2015

Question 11: Express military time in four digits based on the 24 hour clock

Answer:

True or False

Question 12: 1-8. You do not have time to send

important correspondence via the chain of command and still meet a deadline. Which of the following alternate methods should you use?

Answer:

• Both 1 and 2 above

(1. Send it via the chain of commandwith an advance copy to the action addressee

• Send it directly to the action addressee with a concurrent copy to

each intermediate addressee) Question 13: Enclousures must be marked on the first page; however, you may mark all pages.

Answer:

True or False Question 14: When writing NATO Forces, what format and abbreviations do you use?

Answer:

NATO Standardization Agreement (STANAG) Question 15: A "Via" addressee will always forward official correspondence with an endorsement.

Answer:

True or False Question 16: Center the address and single-space each line, blocked one below the other. Do not indent lines. Leave at least a 1-inch margin from the left and right edges of the envelope and at least 5/8 inch from the bottom of the envelope. The last line of the address should be no lower than 5/8 inch and the top line of the address should be no higher than 2 1/4 inches from the bottom of the envelope.

Answer:

True or False

Question 17: Include intermediate commands as "Copy to" addressees instead of "Via" addressees if you want them to see certain routine correspondence without having to endorse it

Answer:

True or Fasle Question 18: If you use an acronym, spell it out first and then define the acronym in parentheses in correspondence

Answer:

True or False Question 19: Non-address Data Line - First Line (Optional) - Use this to address official correspondence to the official in charge, such as commanding officer, director, commander, etc.

Answer:

True or False Question 20: Use Form Letters when possible for routine matters that require no personal touch. Avoid Form Letters when expressing sympathy, apology, or appreciation

Answer:

True or False Question 21: Electronic records that are not created within an approved RMA, or an Enterprise Information Systems (EIS) within the required RM functionality should be transferred to one as soon as practicable within 6 monts of the record creation date.

Answer:

True or False Question 22: Coordination is a critical step in the processing of outgoing correspondence.

Answer:

True or False Question 23: The standard size paper for all official letterhead stationery is 8 1/2 inches by 11 inches

Answer:

True or False