FREE MANAGEMENT AND STUDY GAMES ABOUT

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FREE MANAGEMENT AND STUDY GAMES ABOUT

RECORDS MANAGEMENT EXAM QUESTIONS

Actual Qs and Ans Expert-Verified Explanation

This Exam contains:

-Guarantee passing score -20 Questions and Answers -format set of multiple-choice -Expert-Verified Explanation Question 1: the classification of records by geographic location usually arranged by numeric code or in alphabetic order

Answer:

Geographic filing system

Question 2: What are the 3 types of geographic record indexes?

Answer:

Numeric file list, alphabetic index, master index Question 3: an arrangement of geographic records with primary guides labeled with location names

Answer:

Location name guide plan

Question 4: a compass point used as a part of a company name or subject

Answer:

Compass term

Question 5: a computer system designed to allow users to collect, manage, and analyze large volumes of data referenced to a geographic location by some type of geographic coordinates such as longitude and latitude

Answer:

Geographic info system

Question 6: When should you use a cross-reference for geographic filing?

Answer:

Organizations having more than 1 address, organizations doing business under other names at different locations

Question 7: Geographic records management depends on what 3 factors?

Answer:

Type of business, the way reference is made to records, geographic areas related to records

Question 8: Geographic records can be stored in what 2 kinds of arrangements?

Answer:

Dictionary and encyclopedic arrangement Question 9: an arrangement of geographic records with primary guides labeled with alphabetic letters

Answer:

Lettered guide plan Question 10: a notation on a folder tab or cross-reference sheet that directs the filer to multiple locations for related info

Answer:

SEE ALSO cross-reference Question 11: a special guide that serves as a permanent marker in storage indicating that all records pertaining to a correspondent are stored elsewhere

Answer:

Cross-reference guide

Question 12: any of 32 horizontal directions indicated on the card of a compass

Answer:

Compass point

Question 13: a system for storing and retrieving records by LOCATION

Answer:

Geographic records management Question 14: T/F: Some examples that we would use geographic records storage: org. that operate in several locations, scientific studies/collections, property records, tracking construction/maintenance activities.

Answer:

T

Question 15: Two disadvantages of geographic filing

Answer:

user must know the location or consult an index, guide/folder arrangements complex Question 16: arrangement in which records are arranged in alphabetic order and all types of entries are interfiled

Answer:

Dictionary arrangement Question 17: arrangement in which records are arranged in alphabetic order and contains major divisions and subdivisions

Answer:

Encyclopedic arrangement

Question 18: Two advantages of geographic filing

Answer:

numerous records for same locations filed together, related records group easily moved

Question 19: 4 divisions from major to minor of geographic records management

Answer:

country, state, city, correspondent's name

Question 20: a sheet placed in an alternate location in the file that directs the filer to a specific record stored in a different location other than where the filer is searching

Answer:

Cross-reference sheet