SECNAV M-5210.1 REVISION-1, DEPARTMENT OF THE

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SECNAV M-5210.1 (REVISION-1), DEPARTMENT OF THE

NAVY NAVY RECORDS MANAGEMENT PROGRAM RECORDS

MANAGEMENT MANUAL; PART I EXAM QUESTIONS

Actual Qs and Ans Expert-Verified Explanation

This Exam contains:

-Guarantee passing score -18 Questions and Answers -format set of multiple-choice -Expert-Verified Explanation

Question 1: The Federal Records Act of 1950

Answer:

provides that, as part of the responsibility for the establishment of a continuing agency-wide records program, the Secretary of the Navy should propose retention and disposal instructions for all major series of Navy records and, once approved by the Archivist of the United States, ensure the proper application of these mandatory instructions.

Question 2: Cutting off Records/Files

Answer:

To cut or break files, terminate a record series on a given date or after a specified event or action. Files should be cut off or broken periodically in order to facilitate disposal actions and reference to current records.

Question 3: Federal Records Centers

Answer:

store records in cardboard cartons on steel shelving in warehousetype space.

Question 4: DON activities should not transfer records to FRCs when:

Answer:

a) The quantity of a particular record series is

less than 1 cubic foot (retain small accumulations on board until the retention period expires or until quantity accumulated is sufficient to justify transfer) (b) Cost of transfer and storage at FRC outweighs cost of local storage or department network storage.

Question 5: DON activities are authorized to transfer records

to FRCs without departmental approval when:

Answer:

(a) Records are specifically designated in this instruction for periodic transfer (b) Records are designated in this instruction for permanent retention.

Question 6: The Director of Directives and Records Management

Division (DRMD), Department of the Navy/Administrative Assistant (DON/AA).

Answer:

Is designated as the Navy liaison with the National Archives and Records Administration (NARA) regarding naval records disposition. DON/AA DRMD is designated as the single approval authority for request for records dispositions to the National Archives.

Question 7: The DON Information Security

Program Regulation (SECNAVINST 5510.30 (series) and

SECNAV M-5510.36)

Answer:

provides for the destruction of classified matter. This and other regulations for safeguarding security information shall be followed at all times in applying the provisions of this instruction.Question 8: Accidental Destruction of Records report will include:

Answer:

• A complete description of the records destroyed,

including dates of records if known.

• Volume destroyed in cubic feet; if electronic site the

number in electronic volume terms (i.e., KB, MB, GB)

• The office of origin.

• A statement of the circumstances surrounding the

destruction.

• A statement of the safeguards and planned procedures

to be instituted to prevent further instances of loss of documentation.

Question 9: Temporary Records Interfiled With Other Records

Answer:

Dispose of records series as a "block" wherever possible.

Question 10: Accidental Destruction of Records

Answer:

will be reported to the DON/AA DRMD. Marine Corps records will be reported to HQMC ARDB.

Question 11: Statutory and Regulatory Authority

Answer:

The disposition of Government records is given legal status by the Records Disposal Act of 1943, as amended, the Federal Records Act of 1950, 36 Code of Federal Regulations (CFR) Chapter XII, and Navy Regulations.

Question 12: Records Transfer

Answer:

when moving the records involves a change in custody.

Question 13: Mistreatment of Government Records

Answer:

Provisions of law prescribing the mistreatment of Government records are most stringent. Title 18, United States Code delineates a wide range of impermissible conduct, illustrating the rigorous care required in the handling of such records.

Question 14: "Personal Paper"

Answer:

documentary materials, or any reasonably segregable portion thereof, in any media including hard copy or electronic, of a private or nonpublic character that do not relate to, or have an effect upon, the conduct of agency business.

Question 15: Records Retirement

Answer:

Changes in location within the activity, usually by removal to local storage areas

Question 16: Provisions for Emergency Destruction of Records

Answer:

When a State of War Exists or is Threatened. When the United States is at war with another nation or hostile actions appears imminent, naval records held outside the territorial limits of the continental United States may be authorized for emergency destruction.

Question 17: U.S. Navy Regulations 1990, Article 1127

Answer:

No person, without proper authority, shall withdraw official records or correspondence from the files, or destroy them, or withhold them from those persons authorized to have access to them.

Question 18: Retiring Records to Local Storage Areas

Answer:

Most Navy/Marine Corps records are short-term temporary records eligible for destruction in less than 2 years, and the bulk of these have retention periods of 1 year or less. These short-term records (retention periods of less than 1 year) should be cut off at regular intervals, retired locally, and destroyed