SECNAV M-5216.5 CH. 2 DON CORRESPONDENCE MANUAL

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SECNAV M-5216.5 CH. 2 DON CORRESPONDENCE MANUAL

EXAM QUESTIONS

Actual Qs and Ans Expert-Verified Explanation

This Exam contains:

-Guarantee passing score -83 Questions and Answers -format set of multiple-choice -Expert-Verified Explanation Question 1: Which color should be used by the activity head for correspondence editing?

Answer:

Red Question 2: Which type of letters are pre-drafted standard letters which contain paragraphs that may be picked from to best fit the situation for which you are writing?

Answer:

Guide Question 3: when referring to members of the U.S. Navy or U.S. Marine Corps, what grammatical rule is used?

Answer:

The terms Sailor, Marine, or Service Member shall be capitalized.

Question 4: To what should the address lines for navy activities conform?

Answer:

to the SNDL (Standard name distribution list) address for that activity.

Question 5: What is the second requirement for identifying Navy personnel?

Answer:

first name, middle initial if any, and last name, Question 6: Which type of paper using standard letter format should be used by Navy personnel when writing to a higher authority on a personal matter affecting the command?

Answer:

Plain bond

Question 7: What is the only place where standard date format appears?

Answer:

only used in the text of correspondence.Question 8: When responding to Congressional correspondence, how is the opening line of the text supposed to read?

Answer:

"Thank you for your letter of [insert date], concerning [insert issue]." Question 9: Which type of addressee will always forward official correspondence with an endorsement?

Answer:

Via

Question 10: What are the three date formats used in correspondence?

Answer:

Abbreviated, Standard, & Civilian format Question 11: In what part of the letter does the abbreviated date format appear?

Answer:

.The abbreviated format is only used as part of the sender's symbol, or in the absence of the sender's symbol, as the date for the letter.Question 12: Which type of correspondence requires some type of action, response, or has a long term reference value?

Answer:

Controlled

Question 13: What may an enclosure include?

Answer:

manuals, publications, photocopies of correspondence, charts, etc. belonging to the specific DON organization only. external documents are not allowed to be enclosures.

Question 14: What are one of the most misused aspects of correspondence?

Answer:

Abbreviations and acronyms Question 15: The address lines for Marine Corps activities in a letterhead shot conform to what

Answer:

current Marine Corps Directives Management Program, MCO 5215.1K.

Question 16: What is the format for the first line of text of a letterhead?

Answer:

The letterhead begins with "DEPARTMENT OF THE NAVY" centered on the fourth line from the top of the page.Question 17: What is used later in the letter when the service member is referenced?

Answer:

the rank or rate and last name.Question 18: When responding to Congressional correspondence, what is the date format supposed to be in the opening line of the text?

Answer:

The date format is month day, year (i.e., June 19, 2009).

Question 19: What is the fifth navy requirement for identifying personnel?

Answer:

the 10-digit Electronic Data Interchange Personal Identifier (EDIPI), referred to as the DoD ID number (should be used as a substitute for the SSN whenever possible). The last four digits of the SSN (when use of the SSN is justified).

Question 20: How many and What are the perspective components for identifying Navy personnel in a letter?

Answer:

6 possible components:

-Abbreviated rank and rate -name -staff corps abbreviation -branch of service, -DoD ID number -designator for an officer.Question 21: Which term typed below their name shall be used by any officer who temporarily succeeds to command?

Answer:

Acting

Question 22: What is the fourth component of identifying Navy personnel?

Answer:

branch of service, Question 23: To whom are you supposed to send a blind copy of your final and interim replies when responding to Congressional correspondence?

Answer:

CHIEF OF LEGISLATIVE AFFAIRS

Question 24: How does abbreviated date format appear?

Answer:

• Mar 20; 25 Apr 20

Question 25: What is the preferred font style for official correspondence?

Answer:

Times New Roman Question 26: In additionTo official matters concerning the command, when can letterhead stationery be used?

Answer:

when corresponding as a member of a DON approved board or committee.