SECNAV M-5216.5 CHAPTERS 1,2 7,8 EXAM QUESTIONS

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SECNAV M-5216.5 CHAPTERS 1,2 7,8 EXAM QUESTIONS

Actual Qs and Ans Expert-Verified Explanation

This Exam contains:

-Guarantee passing score -48 Questions and Answers -format set of multiple-choice -Expert-Verified Explanation Question 1: The subject line consists of a sentence fragment that tells readers what the letter is about, usually in 10 words or less.

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* Question 2: Margins. Allow l-inch top, bottom, left, and right margins on each page

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* Question 3: Preparing and Signing Copies. Every action addressee must receive a letter that has a letterhead and signature. The letterhead may be printed, typed, stamped, or photocopied. The signature must be original or photocopied. To meet these requirements, make copies in one of three ways.

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• Type original on letterhead paper. After the original has been signed, make the necessary

photocopies. Keep the original signed copy in the official file and send out photocopies.

• Using letterhead carbons, type all the copies needed for addresses and for the file if a single

typing action will make them all. Then obtain an original signature on each action addressee's copy.

• Using a word processor, type multiple originals on letterhead paper. Obtain an original

signature on each action addressee's copy.Question 4: The letterhead begins with "DEPARTMENT OF THE NAVY" centered on the fourth line from the top of the page.

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* Question 5: Use a "Via:" line when one or more activities outside of your activity should review a letter before it reaches the action addressee.

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* Question 6: Do not use a window envelope for material that:

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(1) Is classified.(2) Involves national security.(3) Is of a personal nature.(4) Is sent to high-level officials.

Question 7: The originator's code, with or

without the serial number, is the originator's office symbol or the hull number of a ship.

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* Question 8: Type "Ref:" at the left margin on the second line below the subject line.

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Question 9: Correspondence/Document Control Card

to track the status of controlled correspondence routed for action.

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OPNAV 5211/7

Question 10: Use form letters when possible for routine matters that require no personal touch.Avoid form letters when expressing sympathy, apology, or appreciation.

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Question 11: An SSIC is a four- or five-digit number

which represent a document's subject.

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* Question 12: Typeface. For text, use 10 to 12 point font size. Courier New 12-point is the preferred font style and size for official correspondence

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* Question 13: Type "Via:" at the left margin on the first line below the "To:" line. Three spaces follow the colon.

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Question 14: Never use "For Official Use Only" as a

classification to protect national security.

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Question 15: Date a letter on the same day it is signed.

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Question 16: (C for Confidential, S for Secret, T for Top Secret)

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Question 17: When the signatory is authorized to sign "by direction," and the correspondence will affect pay and allowances, the signature line will include the signatory's (a) name, (b) title, and (c) the phrase, "By direction of the [activity head]." (Insert the appropriate activity head title).

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* Question 18: Administration Officers will:

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(1) Screen incoming correspondence, assign action offices and due dates, and indicate any required concurrences.(2) Review outgoing correspondence for correct format and ensure prescribed procedures are followed Question 19: Letterhead stationery of the DON shall bear a one-inch in diameter seal of the DoD.

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* Question 20: A "Via" addressee will always forward official correspondence with an endorsement.

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...Question 21: Type "From:" at the left margin on the second line below the date line.

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Question 22: CNO and CMC

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will administer the Correspondence Management Program within the Navy and Marine Corps, respectively

Question 23: The Secretary of the Navy (SECNAV)

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will administer the DON Correspondence Management Program and coordinate proposed changes to this manual with the Chief of Naval Operations (CNO) and the Commandant of the Marine Corps (CMC).