SECNAV M-5216.5 - DEPARTMENT OF THE NAVY

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SECNAV M-5216.5 - DEPARTMENT OF THE NAVY

CORRESPONDENCE MANUAL, CHAPTER 04 EXAM

QUESTIONS

Actual Qs and Ans Expert-Verified Explanation

This Exam contains:

-Guarantee passing score -10 Questions and Answers -format set of multiple-choice -Expert-Verified Explanation

Question 1: SECNAVINST 5211.5E

Answer:

Department of the Navy Privacy Act (PA) Program

Question 2: E-mails containing Personally Identifiable Information (PII) ...

Answer:

• Must be digitally signed and encrypted
• All recipients must have an official need-to-know
• Must be marked in accordance with SECNAVINST 5211.5E

Question 3: What can be used in place of the signature?

Answer:

"/s/"

Question 4: SECNAVINST 5239.3B

Answer:

Department of the Navy Information Assurance Policy

Question 5: DoDM 5200.01, Volume 2

Answer:

DoD Information Security Program: Marking of Classified Information

Question 6: Members should follow established guidelines and exercise good judgment in

transmitting sensitive information such as:

Answer:

• Government information that would be of value to an adversary
• Pre-award contractual information, budget information, or authorization data
• Non-government information such as trade secrets the government has agreed to keep confidential
• "For Official Use Only" information

Question 7: What are some examples of complimentary closings?

Answer:

• "Sincerely yours"
• "With great respect" (civilians)
• "Respectfully" (Junior in rank to signer)
• "Very respectfully" (senior in rank to signer)
• "Respectfully" and "Very respectfully" may be abbreviated in a reply to an initial e-mail ("V/r," "R/")

Question 8: Can formal correspondence be sent from an unofficial e-mail address?

Answer:

No, only an authorized e-mail address.

Question 9: Procedures for accessing and managing e-mail.

Answer:

• Prohibit sharing of mailboxes and passwords
• Encourage users to check their mailboxes frequently, at least twice per day.
• Create an automated response if you are absent from work for more than 3 days. Provide a point of

contact for e-mails requiring immediate response.

• Provide periodic review of e-mail files to purge, retain or file, as appropriate.

Question 10: DoDM 5200.01, Volume 3

Answer:

DoD Information Security Program: Protection of Classified Information