SECNAV M-5216.5CORRESPONDENCE MANUAL - CHAPTER

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SECNAV M-5216.5CORRESPONDENCE MANUAL - CHAPTER

7 EXAM QUESTIONS

Qs and Ans Expert- Explanation

This Exam contains:

-Guarantee passing score -47 Questions and Answers -format set of multiple-choice -Expert- Explanation

Question 1: What is the format of a "Reference" line?

Answer:

Left Margin below the subject line Lower case letter in parentheses Four spaces after colon

Question 2: What is a NOTAL Reference?

Answer:

Not-To-All reference, document that is not held or needed

Question 3: What is an example of the subject line?

Answer:

**EXAMPLE

Subject: PROGRAM ACQUISITION PROCESS FOR THE ADVANCED SEA-BASED TARGET

PROFILING RADAR

(3 spaces after colons)

Question 4: When do you number "Via" address?

Answer:

When more that one are listed

Question 5: What do you do when there is more than one title?

Answer:

Use the one that corresponds with the subject of the letter

Question 6: The two basic methods of varying distribution

Answer:

*All "copy to" *Only one or few of "Copy To" Question 7: The deffierence between an SNDL Entry to a "From" Line Address

Answer:

The "From" Line gives more of a name and slight mailing address, where as the SNDL Entry gives the more of the full mailing address

Question 8: For Official Use Only (FOUO) applies to what?

Answer:

Information not classified

Question 9: When do you write out acronyms?

Answer:

The first time using them

Question 10: What does the subject line consist of?

Answer:

What the letter will be about

Question 11: What are the three sender's symbols for a standard letter?

Answer:

• Standard Subject Identification Code

• Originators Code, itself or a serial number

• Date

Question 12: What is the Standard Subject Identification Code (SSIC)?

Answer:

a 4-5 digit number, that shows the subject of the document

Question 13: Do Not Subdivide past which level

Answer:

The Second Level

Question 14: When is a serial code required with creating a correspondence?

Answer:

All classified correspondences

Question 15: What is the Originators Code?

Answer:

The office symbol or the hull number of the ship

Question 16: Who goes in the "to" line?

Answer:

The Action Addressee

Question 17: Where do you type the word "from" at?

Answer:

The left margin, second line below the date Question 18: What is the measurements of the margins, headers and the footers on each page?

Answer:

*The margins are allow 1 inch from the top, bottom, left and right margin *The header is 1 inch *The footer is .5 inches

Question 19: When is a reference line used?

Answer:

Only references directly on the subject at hand

Question 20: Format of the "Enclosure" Line

Answer:

Left Margin Three spaces after colon Number the parentheses if more than one

Question 21: Where is the "to" line located?

Answer:

Left margin under the "from" line

Question 22: How do you identify Paragraphs and Subparagraphs

Answer:

By a number and a letter

Question 23: What is the Required format that is used?

Answer:

Standard Format

Question 24: Do all enclosures get a copy of the letter?

Answer:

Yes but when distributing the letter, don't send it to addresses that have a copy of the letter

Question 25: Are there multiple ways to cite a Reference?

Answer:

Yes, each letter depends on the subject of the matter Question 26: EXAMPLE: Of converting an SNDL ntry to a "From" line address?

Answer:

SNDL Entry:

COMMANDING OFFICER

NAVAL STATION

NORFOLK, VA 23511-6000

FROM LINE:

Commanding Officer, Naval Station, Norfolk