SECNAV MANUAL M-5216.5 DON CORRESPONDENCE

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SECNAV MANUAL M-5216.5 DON CORRESPONDENCE

MANUAL; CHAPTER 2 EXAM QUESTIONS

Qs and Ans Expert- Explanation

This Exam contains:

-Guarantee passing score -84 Questions and Answers -format set of multiple-choice -Expert- Explanation Question 1: True or false? Delegation of signature authority may be made to military and civilian subordinates.

Answer:

True.Question 2: When should there be restrict assignment of controls of incoming correspondence?

Answer:

Only to incoming mail that requires a response or has long-term reference value.Question 3: What form is used for Marine Corps personnel writing to higher authority on a personal matter affecting the command?

Answer:

NAVMC 10274, Administrative Action Form.Question 4: True or false? You can bypass intermediate commands that clearly have no interest in a letter's content and no requirement to comment or act.

Answer:

True.

Question 5: True of false? Printing names of officials on letterhead stationery is prohibited.

Answer:

True.Question 6: What are the Marine Corps requirements when identifying Navy and Marine Corps personnel in correspondence?

Answer:

• Unabbreviated grade.

• First name, M.I., and last name

• last 4 of SSN without hyphens

• Military occupation specialty

• Branch of service.

Question 7: What types of font are acceptable for informal correspondence?

Answer:

Arial, Times New Roman, or CG Times.Question 8: What should be considered when choosing a due date for correspondence sent that requires a response or action?

Answer:

• Time to make it up the chain of command to be signed.

• Time for it to reach the people who will take action.

• Time for them to gather the info and prepare a response.

• Time for the response to make it back to you.

Question 9: What type of material would you not use a window envelope?

Answer:

Classified material, involves national security, personal in nature, or sent to high-level offices.

Question 10: What type of standard response can be used to save time?

Answer:

Form or format letter.Question 11: What is a critical step in the processing of outgoing correspondence?

Answer:

Coordination.Question 12: When using letterhead stationery, the "From:" line will always contain what?

Answer:

Title of the activity head and command name.

Question 13: What should the margins be set at for correspondence?

Answer:

• inch margins.

Question 14: In order to ensure that a proper response or original letter is prepared, what must the originator complete?

Answer:

Obtain appropriate concurrences, resolve major differences, and arrange for any needed retyping.Question 15: Within how many days of receipt should Freedom of Information Act requests and Privacy Act requests be answered?

Answer:

Within 10 working days.Question 16: How is the standard format for expressing dates in Navy correspondence completed?

Answer:

• 0r 2 digit day, spelled out month, and 4 digit year.

Question 17: To alert all addresses of the unusual routing of an advanced copy of correspondence, what must be done?

Answer:

• Repeat the action addressee by Standard Navy Distribution List (SNDL) short title in a "Copy to:" line

and include the term "advance" in parentheses after the short title.

• Send correspondence directly to the "To" addressee with a concurrent copy to each intermediate

addressee.Question 18: What is the standard size paper for all official letterhead stationery?

Answer:

• 1/2 inches by 11 inches.

Question 19: When should the use of form letters be avoided?

Answer:

When expressing sympathy, apology, or appreciation.Question 20: True or false? You can use e-mail for formal and informal correspondence?

Answer:

True.Question 21: Letterheads that begin with DEPARTMENT OF THE NAVY shall be centered on what line from the top of the page?

Answer:

Fourth line.Question 22: What type of correspondence is one that requires some type of action, requires a response, or has a long-term reference value?

Answer:

Controlled correspondence.Question 23: Any cognizant addresses should be in what line, when it is determined that they should see a letter before it reaches the "to" addressee?

Answer:

"Via" line.Question 24: What are examples of Navy personnel writing to higher authority on personal matters affecting the command?

Answer:

Requests for retirement or resignation.