SECNAVINST M-5216.5, DON CORRESPONDENCE MANUAL

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SECNAVINST M-5216.5, DON CORRESPONDENCE MANUAL

EXAM QUESTIONS

Actual Qs and Ans Expert-Verified Explanation

This Exam contains:

-Guarantee passing score -100 Questions and Answers -format set of multiple-choice -Expert-Verified Explanation Question 1: The purpose of the what is to balance the Government's need to maintain information about individuals with the rights of individuals to be protected against unwarranted invasion of their privacy stemming from Federal agencies' collection, maintenance, use, and disclosure of personal information about them?

Answer:

Privacy Act of 1974 (5 U.S.C. 552a)

Question 2: Address all correspondence to the what of an activity?

Answer:

Activity head Question 3: What is a critical step in the processing of outgoing correspondence?

Answer:

Coordination

Question 4: What are often better than correspondence for working out details?

Answer:

Conversations

Question 5: What eliminate the cost of addressing envelopes and the risk of putting letters in the wrong envelopes?

Answer:

Window envelopes Question 6: What is any information that is recorded in a form that only a computer can process and that satisfies the definition of a Federal record?

Answer:

Electronic record Question 7: Mark all mail, except what mail in a standard letter size (number 10) envelope, with the class of mail service you desire?

Answer:

First-class Question 8: What addressee will always forward official correspondence with an endorsement?

Answer:

"Via" Question 9: Users should be encouraged to check their mailboxes frequently, but at least how any times a day?

Answer:

Twice Question 10: Who will screen incoming correspondence, assign action offices and due dates, and indicate any required concurrence?

Answer:

ADMIN Officer

Question 11: Delegate what to the lowest legal and practical level?

Answer:

Signature authority

Question 12: The originator's code, with or without the serial number, is the originator's office symbol or the what?

Answer:

Hull number of a ship

Question 13: For directives, headers are 1 inch and footers are what?

Answer:

.5 inches Question 14: If you are absent for more than how many days, ensure you annotate that in your email response?

Answer:

• days

Question 15: Refer to what instruction, DoN Information Assurance Policy, for guidance one automated information system security?

Answer:

SECNAVINST 5239.3B

Question 16: Correspondence from Congress shall be answered within how many workdays or receipt?

Answer:

• working days

Question 17: What is a four- or five-digit number which represent a document's subject?

Answer:

SSIC Question 18: Under the what, electronic records are acceptable to the courts as evidence; however, each judge is free to dismiss evidence on the basis of the court's independent evaluation?

Answer:

Federal Rules of Evidence (28 U.S.C. 1074)

Question 19: Limit fax transmission requiring use of long distance services to what communications only?

Answer:

Time sensitive

Question 20: Express what time in four digits based on the 24-hour clock?

Answer:

Military Question 21: Multiple address letter: If you have more than 4 addressees, you should list all of them where?

Answer:

In the distribution section Question 22: To find the SSIC that most closely represents the subject, refer to what?

Answer:

SECNAV M-5210.2

Question 23: The standard size paper for all official letterhead stationary is what?

Answer:

8-1/2 inches by 11 inches Question 24: Use what line when one or more activities outside of your activity should review a letter before it reaches the action addressee?

Answer:

"Via:"

Question 25: Who will administer the DoN Correspondence Management Program?

Answer:

SECNAV

Question 26: Envelopes should e no smaller than 3 1/2 inches by 5 inches and nno larger than what, if possible?

Answer:

• 1/8 inches by 11 1/2 inches