FILES FOR CHAPTER - 2021 (Canadian Edition), Mary Purbhoo (All Chap...

Solutions Manual for Using Sage 50 Accounting 2021 (Canadian Edition), Mary Purbhoo (All Chapters, SOLUTION

FILES FOR CHAPTER

APPLICATIONS

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ANSWERS TO REVIEW QUESTIONS AND CASES

For reference, we have included the questions and cases (in italics) with their solutions. These are suggested solutions only. Remember that we use general rather than the industry-specific terms in most cases. Answers may vary depending on the interpretation of the question or case. Some of the answers we provide may include points covered in later chapters. Where discussion is involved, students should be encouraged to think of alternative solutions. They should also be encouraged to experiment with entering transactions in the data files (after making backups) to discover how the program handles different kinds of transactions.

CHAPTER 1: GETTING STARTED

Review Questions

• What are the differences between Save As and Save A Copy (in the File menu)? How are these commands different

from the Backup command?

The Save As command saves the current working file under a separate file name. That is, it creates a separate, working, backup copy of the file and opens the renamed file. If you use the name of an already existing file, the previous file will be replaced after you confirm that this is what you want to do. Save a Copy will also create a separate working copy of your data file but the current file stays open instead of the new file. If you use the name of an already existing file, the previous file will be replaced after you confirm that this is what you want to do. As you work in Sage 50, your data file is continually saved with any changes you make. The Save tool in the Home window also opens the Save As window.

Backup also makes a copy of your file and keeps the current file open. However, the new file is a compressed version of the original data that must first be restored (from the Restore option on the File menu or the Company module Data Management icon drop-down list, or from the Select Company window) before you can work with it. The compressed file saves data space so it is easier to save separate backups for different time periods.

• Why is it important to make backups of your data files?

If you have a backup, you can return to it if your working data file is corrupted and unusable because of a computer error, or if you have made changes to the file that were not correct and cannot be reversed, like starting a new fiscal period. (The author has recently had an entire database wiped out while opening a file.The resulting file had no ledger records or journal entries. Backups work!)

• What information does the Status bar provide? In module Home windows? In other windows?

DVD files are read-only files and this property cannot be changed. Because Sage 50 continually saves your work by writing to your data file and because it cannot write directly to the DVD, it cannot open the read- only files. The read-only property does not allow a file to be changed. The same principles apply to opening files from a CD-ROM – these files are also read-only.

You can access and restore backup files from a DVD or CD-ROM because does not write to this same file.However, you cannot restore the backup file to either of these medias.

• How does Sage 50 Help differ from Sage 50 Advice?

Help provides general information about accounting procedures and how to use Sage 50 software. Advice includes general information about good accounting practice as well as specific information and advice about accounting procedures related to the data file that is currently open.

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• Copyright © 2022 Pearson Canada Inc.
• Describe the different ways of getting help in Sage 50.

• The Status Bar line shows the purpose of the icon or field on which the cursor is placed.

• The Help function accessed from the Help menu or the Help icon includes an index of topics, a glossary of terms and the option to search for help on a topic that you enter.

• Advice on accounting practice and the data file are available from the Help menu and Advice tool found in the Business Assistance menu.

• Access to consultants and on-line help is also available from the Help menu when you have an Internet connection.

• Enhanced view Module windows include a direct link to the Learning Centre in the Modules list pane to access the Help features.

• The Home window in the Classic view includes a Learning Centre icon that accesses the Help features.

• Help buttons are also available in other windows and provide context-sensitive help – help about the options in the open window.

• What are the roles of the ledger and journal icons in the Enhanced view module Home windows? In the Classic

view Home window?

In both the Enhanced view and the Classic view, the ledger icons provide access to the accounting ledgers so that you can create and modify ledger records. Before finishing the history for a ledger, you also add data from historical transactions and account balances for the records. Journal icons provide access to the journals for these ledgers so that you can enter day-to-day accounting transactions that update the ledger records automatically.

• What is the role of the module windows?

The expanded module windows in the Enhanced view show the journals and ledger functions for that specific ledger as separate icons and open the specialized journal or ledger features directly.

• What purpose do the tool buttons in the Home window serve?

Tool buttons in any window provide immediate access to commonly used program functions as an alternative to choosing these commands from the main menus.

• Why might the status bar line in a Sage 50 window be blank?

The status bar will be blank when the mouse is pointing to a blank portion of the window (not to an icon, tool button, menu item or input field) or to an area outside the main Sage 50 screen.

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• Copyright © 2022 Pearson Canada Inc.

• How do you open or access a Sage 50 company data file? How do you open the file if you start with a backup file?

The steps in accessing a data file are:

• Double-click the Sage 50 desktop shortcut, if you added one, to open the Select Company window.Or, • Choose Start on the task bar (main Windows desktop).• Choose All Programs (or Programs) or {Windows10 }-Right click START & select Programs & Features • Choose Sage 50 Accounting Premium 2019 (or Pro 2021) from the Program Files list.• Choose Sage 50 Accounting Premium 2019 (or Pro 2021) from the Sage 50 list to open the Select Company window.• Choose Select An Existing Company from the Sage 50 - Select Company screen.• Choose the folder that contains your data set from the Open Company window.• Open the folder.• Choose the .SAI data file (do not choose the .SAJ folder).• Double-click the file or click Open to access the file.

The steps in restoring a backup file are:

• Double-click the Sage 50 desktop shortcut, if you added one, to open the Select Company window. Or, • Choose Start on the task bar (main Windows desktop). or {Windows10 }-Right click START & select Programs & Features • Choose All Programs (or Programs).• Choose Sage 50 Premium 2021 (or Pro 2021) from the Program Files list.• Choose Sage 50 Premium 2021(or Pro 2021) from the Sage 50 programs list to open the Select Company window.• Choose Restore From Backup from the Sage 50 - Select Company screen. From any open data file, choose the File menu and click Restore or choose Restore from the Company module Data Management icon drop-down list.• Click OK to start the Restore From Backup wizard.• Click Next and then Browse.• Locate the folder with the backup you want. Click Open to list the files in the folder.• Click the Backup file you want and click Open or double-click the file to begin restoring.• Continue with the steps in the wizard to confirm the file you selected and enter the name of the file you want to create from the backup.• Confirm that you are replacing an existing file if necessary.• Click Finish to display the Session Date prompt.

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