GFEBS SPENDING CHAIN: PURCHASE REQUISITIONS

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GFEBS SPENDING CHAIN: PURCHASE REQUISITIONS

ACTUAL EXAM/ Questions with Correct Answers/Latest -

What GFEBS role is responsible for verifying that the correct fund is being cited on the Purchase Requisition in the approval workflow? - ANSWER - Fund Certifier

Once a Purchase Requisition is fuds certified, it cannot be changed by anyone until the funds are ______.

• ANSWER - Decertified

If a Purchase Requisition is created manually, the Purchase Requisition Processor must select the appropriate ______, which routes the Purchase Requisition to the appropriate approvers - ANSWER - Release Strategy

Which of the following Purchase Requisitions are subject to workflow approvals? - ANSWER - SPS and outbound MIPRs

How many GFEBS roles are involved in the Purchase Requisition Process? - ANSWER - 5

Which of the following transactions is used to enter a Purchase Request manually in GFEBS? - ANSWER - ME51N

What type of change by a Purchase Requisition Approver would require a restart of the workflow from the beginning? - ANSWER - An increase in value

Purchase Request ____ should be used when there is not a clear, definable object that will be ordered, received, and invoiced? - ANSWER - Service lines

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pg. 2 All PR subject to the PR workflow automatically default the first and ______ approval levels. - ANSWER - Fourth

What transaction code is used to execute a report that lists all Purchase Requisitions? - ANSWER -

ZSFM_FCTR_SECURITY

By selecting the _____ button, the Purchase Requisition will be routed back to the Purchase Requisition Processor. - ANSWER - Reject

The Purchase Requisition Funds Certifier verifies fund information manually on the Purchase Requisition.If the fund information is incorrect, what should they do - ANSWER - Change fund information

Which of the following is an object that collects costs or revenue for a particular purpose? - ANSWER - Cost Object

Which of the following is a situation where manual PRs are NOT entered in GFEBS? - ANSWER - sps PR

Which of the following is used when the full requirement is known and was previously communicated to contracting as "unfunded" (account assignment "u"), but only a portion of the funds are currently available? - ANSWER - Partial Funding

Which of the following Account Assignment categories is NOT used on a Purchase Requisition for partial funding? - ANSWER - U

Only Work (*.doc) and _____ documents can be attached to a GFEBS SPS Purchase Requisition. - ANSWER - Excel

What are the two processes to modify funding for a Post-Award SPS Purchase Requisition? - ANSWER - Incremental and decremental

A Purchase Requisition Approver is able to exercise how many levels of approval on a given Purchase Requisition? - ANSWER – ONE

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pg. 3 Purchase Requisition Processor

• ANSWER - •Serves as the PR initiator, receiving and validating requirements and entering the PR.

•The Purchase Requisition Processor also makes changes and corrections to PRs as required.•They coordinate with the Purchase Requisition Interface Processing Monitor in the event of interface errors.

Purchase Requisition Interface Processing Monitor - ANSWER - Validates inbound and outbound interfaces between GFEBS and partner systems and resolves issues as necessary.

Purchase Requisition Approval Maintainer - ANSWER - •Maintains a table of all Purchase Requisition Approvers.

•The table helps ensure that the PR workflow sends the PR to the appropriate Purchase Requisition Approvers within an organization.

Purchase Requisition Approver - ANSWER - Reviews, validates, and approves PRs. the PR approval workflow carries the PR through a sequence of approvers that always end with the Purchase Requisition Funds Certifier.

Purchase Requisition Funds Certifier - ANSWER - •This role is normally assigned to the Resource Manager (RM). PR Fund Certifiers ensure the proper funds are cited on the purchase requisition. Fund Certification is always the last step in the approval process and results in a commitment of funds.

•Carries the PR through a sequence of approvers that always end with the Purchase Requisition Funds Certifier.

Contract Number - ANSWER - (provide an example of the contract number W91YTZ-12-C-0001) Contract number only required on PRs interfacing to contracting. This must be in the header text and will better assist contracting when awarding option years on a contract.

Purchase Group - ANSWER - Last 3 digits of the Contracting Offices DoDAAC i.e. W91QV1.

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