Certification Examination Practice

Illinois Document Imaging Technician Certification Examination Practice Questions And Correct Answers (Verified Answers) Plus Rationales 2026 Q&A | Instant Download Pdf

1 Which of the following best describes the primary purpose of document imaging in a legal context?

• To create decorative copies of documents
• To eliminate the need for document retention policies
• To produce accurate, retrievable electronic copies of original documents

for preservation and access

• To convert documents into editable text regardless of format

Rationale: Document imaging’s primary goal is to capture an electronic

replica of original documents so that they are preserved safely and can be 1 / 4

retrieved easily when needed. Decorative or policy-eliminating purposes are not relevant to imaging standards.

2 Which of the following is considered an essential benefit of storing documents in a digital imaging system rather than paper-only storage?

• Increased physical storage costs
• Reduced need for metadata
• Faster retrieval and reduced physical storage space
• Elimination of backup requirements

Rationale: Digital imaging reduces physical storage needs and allows instant

retrieval of documents, whereas paper storage requires space and manual search. Backups remain necessary, and metadata remains important.

3 What does “optical resolution” refer to in the context of document scanning?

• The ability to compress images efficiently
• The actual resolution at which the scanner’s optics capture detail before

any software interpolation

• The resolution of the monitor displaying the scanned image
• The file size of the scanned image 2 / 4

Rationale: Optical resolution describes the true hardware capability of the

scanner to capture detail, as opposed to interpolated or software-enhanced resolution which can degrade quality.

4 Under common document imaging standards, which image format is most often recommended for long-term archival of scanned documents?

A. JPEG

B. GIF

• TIFF (Tagged Image File Format)

D. PNG

Rationale: TIFF is widely accepted for archival because it supports lossless

compression and maintains high image fidelity. JPEG uses lossy compression, which may degrade archival quality.

5 Which of the following file characteristics is most critical when scanning documents intended for legal evidentiary use?

• Color saturation
• True-to-original image fidelity and unaltered metadata
• Small file size irrespective of quality
• Conversion to editable text only 3 / 4

Rationale: For legal use, the scanned document must faithfully represent

the original — including accurate image detail, layout, and metadata — to preserve evidentiary value.

6 Which resolution (in dots per inch, dpi) is generally considered the minimum acceptable standard for scanning black-and-white text documents for legal recordkeeping?

• 72 dpi
• 150 dpi
• 300 dpi
• 600 dpi

Rationale: 300 dpi is widely regarded as the minimum for capturing

sufficient detail in text documents for readability and archival purposes.Lower resolution may result in illegible or distorted text.

7 Which color mode is generally preferred when scanning a document that contains color signatures and highlighted text?

• Grayscale
• 24-bit color
• / 4